Investor relations

Boutique Asset Managers like those managing hedge funds, private equity and real estate funds, often have lean staffs and long and cumbersome fund rasing cycles. Those that ignore a long term investor relations strategy generally find that it comes to haunt them just when they need their relationships the most.

Investor relations is not about having a rolodex, and doing what you have to – like reporting. Its about having a methodological approach to communicating with investors and then reserving the high level communications to personal contacts.

FundVault allows you to automate your entire investor relations backoffice – that deals with reporting, communications, managing databases, staying in touch with potential investors through newsletters etc. Doing all this manually is very resource intensive. Costs start for simple communications such as HTML newsletters and maintaining databases at $200 per annum.

Some of the activities you can perform with much less effort are:

Document Delivery and Reporting:

 This function is core to our service. You post documents to a confidential “vault” that's organized by fund. When you're ready, you give access permission to documents, to those people you wish to have it. You can track the use of documents, withdraw access to them, and remove them, as you need to. Our support team helps you work smoothly. FundVault delivers documents securely - most email is not secure. Fundvault also eliminates the costs associated with collecting, printing, copying and collating documentation, stuffing envelopes, organising courier services, and delivering documents .

FundVault is a 24/7 manned service designed specially for alternative asset managers that gives fund managers the ability to:

• Store and organize documents associated with all of your funds, and to access these documents from any web browser, anywhere.
• Respond more quickly and easily to investors' requests for information.

• Control which investors have access, and the level of access (view, print, save) to each document.
• Better manage your delivery of documents by giving you a record of what documents have been delivered when, and to whom, all in one location. It's much better organized that using email.
• Deliver documents securely. Most email is not secure.
• Automatically alert investors as to when documents are available.
• Avoid having to invest in hardware, software and technical personnel to support an in-house system.
• Track who is accessing what documents when. For example, you may highlight investors who haven't accessed their capital call letter, and help them by reminding them that it needs their attention.

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Fundraising and Data Rooms/Due Diligence

We know that the process of providing information for due diligence is time consuming and requires careful management. Furthermore, investors are demanding more information than ever before and for it to be delivered quickly. fundvault can help by allowing fund managers to easily deliver due diligence materials to new potential investors in a secure, controlled way.

Fundvault gives fund managers the ability to get a faster response from potential investors by quickly capturing their attention. it does this by giving fund managers the ability to:

• Instantly deliver PPMS and other confidential marketing materials to potential new investors
• Make due diligence documentation available quickly, effectively and securely to potential new investors.
• Track who is accessing what documents when. for example, you may better track the progress of your due diligence process by understanding if and when an investor has accessed your documentation.
• Automatically alert new potential investors as to when documents are available.
• Better manage the delivery of documents by giving you a record of what documents have been delivered when, and to whom, all in one location. it's much better organized that using email.
• Control the type of access each party may have to a document view only, view and print, or view print and save.

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MailMerge

FundVault is unque in offering a mailmerge capability that eases your work load dramatically. All you need to do is

• Download the excel sheel in the correct format
• Enter the information, such as drawdown amounts, names or other personalized information
•  Reupload the file, check the data. If its ok, at one click you can create hundreds of personalized letters or/and emails in the format you choose with each recipient’s own information, convert them to Adobe PDF format, and place them in the confidential vault of each of your investors or viewers. You can then choose to send alerts to your investors, and in a few minutes your entire contact database will be advised.

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Groups

Create groups of investors that will have different privileges – some are investors, some potential investors and some just family and friends for Christmas greetings! Create different groups for each fund or side fund, such as the entrepreneurs fund for a private equity fund. Even within the investor group you can define any number of groups with specific privileges such as those that receive the executional information such as stock distribution information vs. the ones who are involved in monitoring the investment made in your fund.

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Communications /Newsletters

FundVault has a powerful template section that allows you to create and store templates in any format you like. There are templates for emails, such as for capital calls, or for annual or quarterly report delivery, but also for the documents that are stored in the vaults for investors to see.

You can choose from a variety of personalized full color HTML newsletter emails also that we will create for you and put on to your workspace. In a snap you can add information to the layout and send to whichever groups you choose to.

Send different groups different kinds of communications regularly, from formal fund notices to newletters, deal information, news releases, even Christmas greetings!

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Analytics/Summary Investment Position 

If you want, as an optional module, you can upload excel information on the status of your fund per investor. The investor can then see in his special analytics tab – the status of his investment in the fund graphically. By clicking on each bar, he can get the history of his investment in your fund. We provide the format for this, and it can be created automatically when you upload your investor accounts or drawdown/distribution information for creating mailmerge documents.

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